1) how long have you been practicing bonsai? 30 years.
2) is your tree collection growing, shrinking, non-existent, or revolving door? Steady and probably needs to shrink a little.
3) are you currently a member of a bonsai society? yes, but not active…used to be VP, show chair, main POC, very active.
4) if you used to be a member, but no longer are, why not? Time, and our priorities began to diverge.
5) what do you dislike about bonsai society meetings? Repetitive covering of elementary topics, petty mindset of a few members.
6) if you are a member, what do you like about meetings? Haven’t been to a meeting in a few years.
7) what's stopping you being more involved in your bonsai society? Don’t have time to contribute, but don’t get much from attending.
When I was involved, and at times was extremely involved, here are some of the biggest challenges I faced and addressed:
1. Topics that interest the full spectrum, from beginners to seasoned enthusiasts. Lowest-common-denominator items get worn out, such as seasonal work on pines, juniper care, feeding, pest control, repotting, soil, pinching/pruning/wiring. Best to limit those to every other month or once a quarter, and do them at seasonally-appropriate times. Repotting should be a March topic, for example.
2. Finding people willing to give their time and talent. A draft of sorts becomes necessary: directly approaching people and ask them to speak on the topic they’re most passionate about, and it shows. Avoid people who talk and don’t listen and have low-quality trees. They’re rampant in club settings. Peter Warren had a great saying: “There are people who practice bonsai for 30 years, and people who practice bonsai for 1 year, 30 times over”. Don’t enlist people who are in that latter category to teach, as eager as they often are to share.
3. Getting a clear vision and commitment from the board/leadership about club goals and objectives, and then budget accordingly. If they want to increase membership, set a number goal, and then do activities to attract new people. Do a mini-show at the garden center, have a few give-aways budgeted. If you want to keep the veterans engaged, you’ll probably need to bring the big names in for workshops. When I was active, I booked Bjorn, Peter Warren, Colin Lewis, Owen Reich, Rodney Clemons, and Bonsai Crazy. There are semi-local pros, which is fine for the new people, but the names will draw the new people and the experienced people.
4. Our club does lecture-type meetings, and then Saturday workshops where members gather to work on trees, usually getting help from the experienced people. As much as I enjoyed this, I ended up helping others and then wouldn’t get work done on my own trees. It is critical to have HANDS-ON work time.
5. You’ll need to have shows and show & tell events to give experienced people a chance to bring nice trees, and new people a chance to see “real” bonsai up close and personal. Encourage every member to bring trees monthly to a show & tell, maybe even create a theme for these.
6. Display concepts matter if your club is putting on an annual show; and it should. These shows give people something to work toward with their own trees. Spend time talking about prepping trees, pot pairing, accent plants, stands, spatial concepts. These two ideas perpetuate each other nicely.
7. Soil is a big deal. When a club in general shifts away from bad products and toward better media, the quality improves noticeably. It was evident in shows. Clubs can use purchasing power to buy in quantity and even raise a little money by purchasing pallets of akadama, lava, pumice, etc. at bulk prices and up charging a couple bucks a bag for the club coffers. That money can help offset the cost of bigger name artist workshops.
8. Swap meets are also great ways to engage members at all levels. New people are always wanting to buy, and experienced people always have something to sell.
9. Grappling with the “checkbook bonsai” mindset. Just like everywhere else, you experience people at a wide range of financial means. Don’t let it become a bitter point for those who can’t or choose not to spend $10k on a tree. You might have to set up a different classification in a judged show, but these highest quality trees should be encouraging to everyone. It’s really sad when that’s not the case.
10. If you’re investing your time and talent into a club, you should get some benefit from that as well. When I did get involved heavily, I had 3 goals, which enriched the club broadly and me personally: world-class artist workshops, bulk soil purchases, and professionally-judged shows.
Good luck, it’s a noble effort for which you’ll likely be criticized highly and thanked minimally.